Auction Reserve Meeting Prompt
Prepare a calm, evidence-led auction reserve meeting agenda and conversation guide for vendors.
AI-generated content should be reviewed by a licensed real estate agent before use. Verify all property facts, claims, figures, and client instructions before sending or publishing.
Usage Scenario
Use before an auction reserve meeting when the agent needs to summarise campaign evidence, buyer feedback, comparable sales, and vendor options without pressure.
Full Prompt
Act as an experienced New Zealand auction campaign agent preparing for a vendor reserve meeting. Use only the verified campaign evidence below: [property address], [auction date], [open home attendance], [private inspections], [registered or likely bidder indicators if verified], [buyer feedback], [conditional interest], [document requests], [recent comparable sales], [competing listings], [vendor goals], and [auctioneer notes]. Create: 1) a reserve meeting agenda, 2) a plain-English campaign evidence summary, 3) a buyer feedback summary, 4) key questions for the vendor, 5) three reserve-setting scenarios for discussion, and 6) a short follow-up email confirming decisions and next steps. Keep the tone professional, factual, and calm. Do not guarantee auction outcomes, invent bidder numbers, or pressure the vendor into a reserve.
Example Input
Auckland auction, 31 open home groups, 5 private viewings, 4 LIM requests, two buyers asking about settlement flexibility, nearby comparable sale verified last month, vendor wants a premium but also needs clarity before auction day.
Example Output
A structured reserve meeting guide that separates verified campaign evidence from agent interpretation, frames realistic reserve scenarios, and records agreed next steps for auction day.
Compliance Notes
- Do not invent bidder interest, buyer urgency, or comparable sales evidence.
- Keep reserve-setting as a vendor decision informed by verified campaign data and professional advice.
- Avoid pressure language or promises about auction results.
- Confirm all auction process details with the auctioneer and agency requirements before use.
Manual Review Checklist
- Verify open home numbers, document requests, buyer feedback, and any bidder registration indicators.
- Check comparable sales and competing listings before presenting them to the vendor.
- Confirm auction terms, reserve instructions, settlement preferences, and agency process.
- Remove any wording that implies certainty about price, bidding depth, or auction success.
FAQ
Can AI recommend the final reserve price?
No. It can structure the discussion, but the vendor sets the reserve after considering verified campaign evidence and professional advice.
Should likely bidder numbers be included?
Only include buyer or bidder indicators that have been verified through your agency process. Do not inflate interest to influence the vendor.
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